Base HRM - Organizational Design: How to create a new job position and assign positions to employees in

Đã sửa đổi vào: Mon, 26 Tháng 5, 2025 lúc 7:12 SA

When you want to create a new position and assign it to an employee, select the Base HRM icon in the application list, or access the link  https://hrm.base.vn/  and follow the instructions below: 

Step 1: Create  Area/Specialization

Step 2: Create Positions for Area/Specialization

1.1. Manually create each position:

• Select Settings - Job Position (Human Resources) then hover over the Create New box and click Create New

• Enter the information in the create form and click Save

*Note: Items with asterisks are required to fill in/select information.

• Location Name

• Location code

• Area/specialty

• Location Type

• Goals & Responsibilities

• Requirements for appointment

• Salary range (minimum - maximum) 

• Check when creating appointment

If selected: Yes, block appointment outside of salary => when creating appointment decision in Career Development for personnel: will not be allowed to fill in salary outside of the set salary limit, if fill in salary outside of the limit, the system will report an error that cannot create appointment

• Benefits: Benefits that come with the position

• Hide salary on app  https://me.base.vn/

• Hide public salary

1.2. Import job position excel:

• Select Settings - Job Location - select Import location from excel file

• Download the sample file at Download then fill in all the information in the file and click Choose file to import.

• You can tick Overwrite existing data to edit job positions in bulk.

• Ignore error lines: The imported excel file will ignore error messages if any (avoid ticking this box to avoid the file having errors but the import report is successful - no errors detected)

Step 3: Assign job positions to staff

Case 1 : To assign initial mass positions when creating the system, you have 2 ways to do it.

• In the Personnel List section - hover over the arrow next to the Create New button - select Custom Import - Personnel Information

• Download sample excel file to your computer:

• Enter personnel information, to assign a Position to an employee, enter in the  Position column* :

• Select  Choose File  to update information - click  Continue :

*Note : 

•  Can check duplicates by Email or employee code 

*Email is the email used to link the Base Account when creating new employees.

• Update information if the employee is already in the system: used to overwrite when needing to edit information, employee data

• Ignore error lines: The imported excel file will ignore error messages if any (avoid ticking this box to avoid the file having errors but the import report is successful - no errors detected)

Case 2 : In case of wrong assignment, need to edit the Job position of each employee, select Employee List - point the mouse to the name of the employee whose position you want to change - select Edit job information

• Edit the Personnel Position information and click Save:

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