Base HRM – Career Development: Setting Up Career Development Print Templates in Base HRM in

Đã sửa đổi vào: Sun, 24 Tháng 8, 2025 lúc 5:02 CH

- Step 1: Prepare a contract template (in .DOCX format) and configure data variables to automatically pull available information previously entered in Base HRM. The list of supported system variables is provided at the end of this guide.

- Step 2: Go to HRM Settings => Select HR Policies => Click Edit on the policy where you want to attach the template.

- Step 3: Click Upload File to attach your DOCX template, then Save.

Supported Key Template Variables:

1. Employee Information Variables

${employee_code}: Employee ID

${employee_name}: Full Name

${employee_first_name}: First Name

${employee_last_name}: Last Name

${employee_phone}: Phone Number

${employee_title}: Job Title

${employee_start_date}: Start Date (dd/mm/yyyy)

${employee_official_start_date}: Official Start Date

${employee_dob}: Date of Birth

${employee_ssn} / ${employee_ssn_no}: National ID

${employee_address}: Current Address

${employee_nationality}: Nationality

${employee_ssn_date}: ID Issuance Date

${employee_ssn_place}: ID Issuance Place

${employee_tax_no}: Tax Number

${employee_insurance_no}: Social Insurance Number

${employee_insurance_place}: Social Insurance Registration Place

${employee_gender}: Gender

${employee_pob}: Place of Birth

${employee_permanent_residence}: Permanent Address

2. Current Salary Information

${current_salary}: Current Salary

${current_basic_salary}: Current Basic Salary

${current_office}: Current Office

${current_position}: Current Position

${current_office_address}: Current Office Address

${current_area}: Current Area

${current_employee_type}: Current Employee Type

3. New Salary/Position Information

${new_salary}: New Salary

${new_basic_salary}: New Basic Salary

${new_position}: New Position

${new_office}: New Office

${new_office_address}: New Office Address

${new_area}: New Area

${new_employee_type}: New Employee Type

4. Additional Career Change Info

${career_reason}: Reason for the change

${career_official_date}: Effective Date (dd/mm/yyyy)

${career_official_day}: Effective Day

${career_official_month}: Effective Month

${career_official_year}: Effective Year

${today}: Current Date

${today_day}: Current Day

${today_month}: Current Month

${today_year}: Current Year

5. Current Contract Information

${contract_code}: Contract Code

${contract_type}: Contract Type

${contract_name}: Contract Name

${contract_start_date}: Contract Start Date

${contract_start_day}: Contract Start Day

${contract_start_month}: Contract Start Month

${contract_start_year}: Contract Start Year

${contract_end_date}: Contract End Date

${contract_end_day}: Contract End Day

${contract_end_month}: Contract End Month

${contract_end_year}: Contract End Year

6. Custom Fields in Contracts

Use the syntax: {contract_fieldCode}

Example: {contract_custom_so_ngay_thu_viec} for "Number of probation days"

7. Custom Fields in HR Policies

Use the syntax: ${career_fieldCode}

Example: {career_custom_ma_so} to retrieve “Employee Code” from policy

8. Custom Fields in Employee Profile

Use the syntax: ${employee_fieldCode}

Example: {employee_custom_trinh_do} for "Education Level"

9. Salary Component Fields

Use the syntax: ${employee_componentCode}

Example: {employee_sc_phu_cap_an_ca} for "Meal Allowance"

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*Additional Template Variables

• ${old_position}: Old position

• ${old_position_type}: Old position type

• ${old_area}: Old area

• ${old_office}: Old office

• ${old_office_address}: Old office address

• ${old_employee_type}: Old employee type

• ${old_title}: Old job title

• ${old_team}: Team

• ${old_timesheet}: Work schedule

• ${old_payroll_policy}: Payroll policy

• ${old_career_employee_key}: Old custom employee field

• ${old_salary}: Old salary

• ${old_basic_salary}: Old basic salary

• ${old_key}: Old salary component name

• ${old_dept}: Old main department/unit

• ${old_career_key}: Old custom policy field

• ${employee_dept}: Current main department/unit

• ${new_dept}: New main department/unit

• ${new_key}: New salary component name

• ${new_position_type}: New position type

*Note: The highlighted variables are only available in Career Progression records, not in Recruitment Decision records. For Recruitment Decision records, those fields will return empty values.

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